Registered Address
Trace Mesh Core
2-6-18 Daimyo, Chuo-ku
Fukuoka 810-0041, Japan
Legal
Privacy Policy
Last updated: June 2025
Trace Mesh Core takes the protection of personal data seriously. This policy explains what information we collect from visitors to this website, why we collect it, how it is used, and what rights you hold over your data. We aim to be direct and clear — legal language will only appear where it is genuinely necessary.
This policy applies to the website operated by Trace Mesh Core, a business advisory practice based in Fukuoka, Japan. If you have questions about anything described here, the contact details at the foot of this page are the right place to start.
1. What Data We Collect
We collect personal data in a limited number of circumstances. The categories below cover everything we may hold about a visitor to this site.
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1.1
Contact form submissions
When you complete the contact form on this site, we receive your name, email address, and the content of your message. A company name or role may also be included if you choose to provide it. This information is used solely to respond to your inquiry.
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1.2
Analytics data
If you have accepted analytics cookies, we collect anonymised information about how pages are visited — which pages are viewed, how long is spent on them, and the general geographic region of the visitor. No personally identifying information is tied to this data.
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1.3
Cookie preferences
Your consent choices regarding cookies are stored locally in your browser using localStorage. This data does not leave your device unless you explicitly submit information through a form.
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1.4
Technical data
Standard web server logs may capture IP addresses, browser type, and the pages accessed. This information is retained for security and performance monitoring and is not used for profiling.
2. How We Use Your Data
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2.1
Responding to inquiries
Information submitted through the contact form is used exclusively to reply to your message. We do not use it to build mailing lists or send unsolicited marketing communications.
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2.2
Improving the website
Analytics data, where you have consented to it, helps us understand which parts of the site are useful and which may need improvement. No individual is identified through this process.
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2.3
Legal basis for processing
Processing of contact form data is based on your consent at the point of submission. Analytics processing relies on your explicit cookie consent. Technical log data is processed under our legitimate interest in maintaining a secure and functional website.
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2.4
Third-party sharing
We do not sell personal data. We do not share it with third parties for their marketing purposes. If we use a third-party analytics tool, data is processed in accordance with that provider's privacy terms and only where you have given consent.
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2.5
Retention periods
Contact messages are retained for as long as needed to manage the inquiry and any subsequent engagement, typically no longer than two years. Analytics data is aggregated and does not persist in a personally identifiable form.
3. Data Protection Measures
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3.1
Security measures
This website uses standard HTTPS encryption. Access to data submitted via forms is restricted to authorised personnel only. We do not store payment information of any kind.
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3.2
Access controls
Contact data is accessible only to the person responsible for handling your inquiry. It is not distributed internally beyond what is necessary to respond.
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3.3
Breach notification
In the unlikely event of a data breach that affects your personal information, we will notify you and the relevant supervisory authority in a timely manner as required by applicable law.
4. Your Rights
Depending on your jurisdiction, you may have a number of rights over personal data we hold about you. We will respond to any request within a reasonable time and without charge.
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4.1
Right of access
You may request a copy of the personal data we hold about you at any time.
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4.2
Right to rectification
If information we hold about you is inaccurate or incomplete, you may ask us to correct it.
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4.3
Right to erasure
You may ask us to delete personal data we hold, subject to any legal obligations requiring us to retain certain records.
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4.4
Right to data portability
Where processing is based on consent, you may request that we provide your data in a structured, machine-readable format.
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4.5
Right to object
You may object to any processing of your data that is based on our legitimate interests, and we will review the request promptly.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
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Avoid filling out contact forms, account registrations, or any data-submitting features.
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Disable cookies through your browser settings (see our Cookie Policy for more details).
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Contact us directly to request the deletion of any previously shared personal data.
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.